5 Zapier Integrations That Can Save You Hours Every Week

In today’s fast-paced business world, efficiency is everything. Time spent on repetitive tasks could be better used on strategy, growth, and customer engagement. That’s where Zapier automation comes in. By integrating the tools you already use, Zapier allows you to automate workflows, eliminate manual work, and increase productivity—without writing a single line of code.

But what can you actually automate? Here are five powerful Zapier integrations that could save you hours of work every week.

1. Monday.com + Slack – Instant Task Updates

If you use Monday.com for project management and Slack for team communication, this integration is a game-changer. Instead of manually updating your team about task progress, Zapier can automatically send Slack notifications when:

✔ A new task is assigned

✔ A task status changes

✔ A deadline is approaching

🔹 Time saved: No more manually checking Monday.com for updates—stay informed instantly without leaving Slack.

2. Google Sheets + Gmail – Automated Email Sending

Managing email campaigns or customer outreach manually can be time-consuming. With Google Sheets + Gmail, Zapier can automatically send emails when:

✔ A new row is added (e.g., a new lead or order)

✔ A status column is updated (e.g., “Follow-up Required”)

✔ A specific condition is met (e.g., when a deadline is due)

🔹 Time saved: Automating email triggers eliminates manual data entry and follow-ups, ensuring timely responses and engagement.

3. HubSpot + LinkedIn – Instant Lead Capture

Manually transferring leads from LinkedIn Ads to your HubSpot CRM is not only tedious but also increases the risk of human error. With this Zapier integration, you can:

✔ Automatically send new LinkedIn leads straight to HubSpot

✔ Trigger an email follow-up when a new lead is added

✔ Assign leads to your sales team based on predefined rules

🔹 Time saved: No more copying and pasting—your sales team can follow up instantly, increasing conversion rates.

4. Trello + Google Calendar – Smart Task Scheduling

For businesses managing projects in Trello, keeping track of deadlines can be a challenge. With this integration, Zapier can:

✔ Automatically create Google Calendar events when Trello cards are assigned

✔ Send calendar reminders when due dates approach

✔ Update Trello deadlines based on calendar events

🔹 Time saved: Never miss a deadline again—your calendar and project management tool will always be in sync.

5. Stripe + Xero – Automatic Invoice Generation

Manually creating invoices from Stripe payments can be frustrating and prone to errors. With Zapier, you can:

✔ Auto-generate Xero invoices when a new payment is received in Stripe

✔ Sync payment records between Stripe and Xero

✔ Trigger payment confirmation emails automatically

🔹 Time saved: Reduce admin work and keep your financial records up to date effortlessly.

Why Automate with Zapier?

Implementing Zapier automation in your business doesn’t just save time—it also:

✅ Reduces human error by eliminating manual data entry

✅ Improves productivity by freeing up your team for high-value tasks

✅ Enhances customer experience with faster responses and seamless processes

Ready to Streamline Your Workflow?

At Project Launch, we specialise in Zapier process automation to help businesses optimise their workflows and increase efficiency. Whether you’re looking to integrate your CRM, automate customer communications, or streamline finance operations, we can help.

📖 Download our FREE guide and book a 30-minute consultation to discover how Zapier can work for you!

🔗 Learn more: https://www.projectlaunch.co.uk/zapier-process-automation